Juan de Fuca 55 Plus Activity CentRE
Phone: 250-474-8618
thursday March 30 & fri day march 31 - Spring Craft Fair 10 am - 2 pm
General Meeting 1:00 P.M. Thursday april 06, 2023
G M minutes under the General interest Tab
Annual general meeting thursday april 6
agm minutes below
Revised AGM April 6, 2023 @ 1:00 p.m.
Due to weather,the candidates meeting was cancelled and is being rescheduled to March 9th at 1:00 in the auditorium.
ELECTION VOTING HOURS
Advance Voting: Monday, April 03, 2023 8:30 - 11:00 am & 12:30 - 3:00 pm & 6:30 to 7:30 pm
Wednesday, April 05 , 2023 8:30 - 11:00 am & 12:30 - 3:00 pm & 6:30 to 7:30 pm
General Voting: Thursday, April 6, 2023 8:30 am - 12:00 noon Your membership card must be presented when voting.
The Executive (President, 1st and 2nd Vice President, Secretary and Treasurer) are elected by the members.
Be sure to attend the “Meet the Candidates” session on Thursday, March 9 at 1:00 pm in the auditorium.
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The BUS is BACK on the ROAD - - Sign up @ Reception:
*****************************
BINGO every Friday 12:30 - 3:00 pm on days the Centre is open
WANTED - - - Bus Drivers with Class 4 license - contact Brian 250 - 478 - 8427 or Mike 250-589-0326
New members are invited to join our Centre $117.00. Proof of Covid vaccination IS NOT required.
******************************************************
Due to weather,the candidates meeting was cancelled and is being rescheduled to March 9th at 1:00 in the auditorium.
ELECTION VOTING HOURS
Advance Voting: Monday, April 03, 2023 8:30 - 11:00 am & 12:30 - 3:00 pm & 6:30 to 7:30 pm
Wednesday, April 05 , 2023 8:30 - 11:00 am & 12:30 - 3:00 pm & 6:30 to 7:30 pm
General Voting: Thursday, April 6, 2023 8:30 am - 12:00 noon Your membership card must be presented when voting.
The Executive (President, 1st and 2nd Vice President, Secretary and Treasurer) are elected by the members.
Be sure to attend the “Meet the Candidates” session on Thursday, March 9 at 1:00 pm in the auditorium.
*********************************
The BUS is BACK on the ROAD - - Sign up @ Reception:
*****************************
BINGO every Friday 12:30 - 3:00 pm on days the Centre is open
WANTED - - - Bus Drivers with Class 4 license - contact Brian 250 - 478 - 8427 or Mike 250-589-0326
New members are invited to join our Centre $117.00. Proof of Covid vaccination IS NOT required.
******************************************************
Would you like to Lead a Class - please read the following guidelines - -
Policy & Procedures Juan de Fuca Senior Citizens Association Class Leader Guidelines
Table of Contents To download Class Leader Guidelines go to the EXPRESSIONS tab
Section Title Effective Date
I. Purpose of Leader October 2021
II. General October 2021
III. Safety October 2021
IV. Attendance October 2021
V. References October 2021
Section I Purpose of a Class Leader
1. To lead a group of Juan de Fuca Senior Citizens Association participants in a Learning or Activity Session beneficial to members with a current membership.
2. Class and Activity Leaders are to be members unless special dispensation is received from the Board of Directors. With special dispensation these non-member volunteers will be welcomed as a Class Leader but are not invited to take part in other Classes & Activities.
Section II General
1. Leaders may limit the number of participants in any one class based on space available and /or time required to properly instruct
participants. If a class is full a waiting list is to be maintained by the Class Leader. The Liaison Director is to be informed monthly if a
waiting list exists. Reception is to be made aware if a Class is full.
2. For requests, compliments, or complaints, the Leader should maintain contact with the Liaison Director that is assigned to your Class. The name of your Liaison Director and contact information can be found in Expressions newsletter or obtained from Reception.
3. All requests for Executive and Board consideration must go through the assigned Liaison Director for your area.
4. Leaders are to ensure the Reception binder on Classes & Activities has a copy of guidelines for your Class. If your Class requires a
Policy this must be approved by the Board of Directors before coming into effect.
5. Leaders are encouraged to make submissions regarding your class in the Expressions newsletter. As Leader you may wish to write a short report from time to time to have your Liaison Director read at Board meetings.
6. Annual Membership Fee is set by West Shore Parks & Recreation (WSPR). The entire Membership Fee is turned over to WSPR to
contribute to upkeep and maintenance of the Centre. Attendance at all classes is free for paid up members. As Leader, encourage your
class to make voluntary donations to the Improvement Fund or items to be added to inventory. The Improvement Fund pays for upkeep of
Centre assets (tables, chairs, and such) within the Centre. Please put the money collected into the small envelope provided by Reception, indicating the Class name and amount of money enclosed and that it is a donation to the Improvement fund. Hand the envelope
into Reception or if Reception is closed it can be put in the slot that is in the Reception door.
7. Ensure your class starts and finishes on time. Please respect the classes happening before and after you. Do not enter a room before the previous class has vacated it, and do not linger in a room after your class has finished. It is the responsibility of your class, not WSPR maintenance staff, to leave the space neat and tidy.
8. Class Leaders are to maintain an inventory of Class items purchased with Centre funds. An updated copy of this inventory list is to be provided to the Executive each year before summer shutdown.
9. Classes may be cancelled due to a conflicting function. The Space Allocation Chair will endeavour to give at least two weeks advance
notice to the Class Leader and to Reception and to post it on the activity notice board. It is the responsibility of the Class Leader to
inform class members of the cancellation.
10. Classroom setup and take down is done by WSPR maintenance staff based on the Maintenance Setup binder found on the back of
the door in each room. Before your first class in September each year verify the setup is what works best for your class. If the Leader
requires a change to what will be the regular setup talk to a WSPR Maintenance person to clarify set up requirements and then submit a
new setup sheet through Space Allocation.
11. Respect the policies around confidentiality, health and safety, non-discrimination, and inappropriate behaviour. Share your concerns; “If
you see something inappropriate, say something.” Your Liaison Director is there to help you and will pass on your concerns to the
Executive.
12. Every Leader is required to have a designated 'back-up' person for unexpected times that the Leader is not available (e.g. sick) that they
can contact to lead the class. Your 'back-up' person or persons should be noted on your class list and announced from time to time
during your class so your students know who will assist them if you are not there. Contact information for the Class Leader and their back
up is to be kept current by completion of the Space Allocation "Request to Change Information” form found beside the Classes &
Activities display board.
13. If you are sick and unavailable for your Class, please contact your backup a.s.a.p. If your back up is also not available please contact
Reception so a notice can be posted to inform participants of a cancelled class. In addition, if your group is small enough it is also advisable to notify individuals by phone or email of a cancellation.
14. If you are cancelling a Class, please inform Space Allocation so that WSPR Maintenance does not unnecessarily change a room setup
and the space can be made available to others. (Often a group is looking for a space for a one-time meeting)
15. Leaders or their back-up are required to attend the annual Leaders meeting (usually late September). Leaders or their delegate are
encouraged to attend the Association’s Annual General Meeting held the first Thursday of March. Leaders are expected to encourage their
class participants to attend at least one General Meeting per year, held at 1:00 pm on the first Thursday of each month (except July and
August) in the auditorium. The Centre is a volunteer run organization and a little bit of participation by all keeps us operating.
Section III Safety
1. For safety reasons there are to be a minimum of two people in a class. (This in no way limits a Class Leader from setting a higher minimum number).
2. Leaders are to be familiar with and ensure the participants in their class are aware of the contents of the Safety Bulletin Board found in each classroom. Class Leaders are to ensure no other notices are on these Safety Bulletin Boards.
3. It is the responsibility of the class to maintain allocated storage areas and to keep working areas clean and safe. Leaders are to ensure all equipment and materials are put away or taken with the Leader or class participants at the end of each class.
4. It is the Leaders responsibility to brief their class on a regular basis on actions to be taken in the event of a fire, earthquake, or other emergency. This includes the primary and the secondary way of exiting the classroom, and where the muster area is.
5. When 911 is called, someone is to be sent to reception to direct a First Aider or Emergency Responder to the scene of the injury. The Woodworking Shop and the Kitchen have dedicated First Aid Kits designed to deal with injuries that could likely occur in those areas. All other areas can make use of the First Aid Kit in the cabinet outside the back office,
6. All Shops have waivers to be signed by members using the Shops. Leaders are to ensure waivers are signed by all of their class attendees and a copy is given to reception.
Section IV Attendance
1. Information contained on the Class List, as with all membership information, is confidential. Attendance must be taken at each class using sheets provided from Reception. These sheets are referred to as Class Lists or as Attendance Records. Class lists must have the member's name and membership number clearly indicated. It is the leader’s responsibility to ensure attendees are paid up members. There are three options, a current regular membership, a valid Trial Pass, or a valid Guest Pass, all acquired from Reception. Each September the Class Leader will verify participants have a membership card with the current year's sticker. New attendee’s valid membership is to be verified on an ongoing basis.
2. In the event of an emergency (earthquake, fire drill, etc.) the Leader will take the Attendance Record out of the building and check that all present in the class are accounted for prior to dismissing their class. Once complete, report to the WSPR or Fire Department person in charge if anyone is missing or trapped or all are accounted for in the space you occupied.
3. The Attendance Record will be stored at Reception and will be available to the Board and Executive. The Reception staff will have the Leaders' folder out on the Reception counter to be picked up before class begins. The Leader’s folder will contain the Class List and may contain memos from the Membership Committee, or Space Allocation, or Executive.
4. The Membership Committee will arrange for printing of new attendance sheets. Please use these sheets.
Section V References
1. Class leaders are required to make themselves familiar with the following JDF Senior Citizens Association Policy & Procedures sections:
a. Medical Emergencies,
b. Fire procedures,
c. Earthquake Procedures,
d. Evacuation Procedures,
e. Non-emergency Procedures,
f. General Safety Items,
g. Classes and Activities,
h. Kitchen use by Classes/Activities,
i. Inappropriate Behavior.
2. Class Leaders are required to be familiar with the JDF Senior Citizens Association Bylaws Part 2 paragraph 5, Classes of Membership.
3. Policies & Procedures as well as Bylaws are under the Membership TAB.
*******************************************************
Policy & Procedures Juan de Fuca Senior Citizens Association Class Leader Guidelines
Table of Contents To download Class Leader Guidelines go to the EXPRESSIONS tab
Section Title Effective Date
I. Purpose of Leader October 2021
II. General October 2021
III. Safety October 2021
IV. Attendance October 2021
V. References October 2021
Section I Purpose of a Class Leader
1. To lead a group of Juan de Fuca Senior Citizens Association participants in a Learning or Activity Session beneficial to members with a current membership.
2. Class and Activity Leaders are to be members unless special dispensation is received from the Board of Directors. With special dispensation these non-member volunteers will be welcomed as a Class Leader but are not invited to take part in other Classes & Activities.
Section II General
1. Leaders may limit the number of participants in any one class based on space available and /or time required to properly instruct
participants. If a class is full a waiting list is to be maintained by the Class Leader. The Liaison Director is to be informed monthly if a
waiting list exists. Reception is to be made aware if a Class is full.
2. For requests, compliments, or complaints, the Leader should maintain contact with the Liaison Director that is assigned to your Class. The name of your Liaison Director and contact information can be found in Expressions newsletter or obtained from Reception.
3. All requests for Executive and Board consideration must go through the assigned Liaison Director for your area.
4. Leaders are to ensure the Reception binder on Classes & Activities has a copy of guidelines for your Class. If your Class requires a
Policy this must be approved by the Board of Directors before coming into effect.
5. Leaders are encouraged to make submissions regarding your class in the Expressions newsletter. As Leader you may wish to write a short report from time to time to have your Liaison Director read at Board meetings.
6. Annual Membership Fee is set by West Shore Parks & Recreation (WSPR). The entire Membership Fee is turned over to WSPR to
contribute to upkeep and maintenance of the Centre. Attendance at all classes is free for paid up members. As Leader, encourage your
class to make voluntary donations to the Improvement Fund or items to be added to inventory. The Improvement Fund pays for upkeep of
Centre assets (tables, chairs, and such) within the Centre. Please put the money collected into the small envelope provided by Reception, indicating the Class name and amount of money enclosed and that it is a donation to the Improvement fund. Hand the envelope
into Reception or if Reception is closed it can be put in the slot that is in the Reception door.
7. Ensure your class starts and finishes on time. Please respect the classes happening before and after you. Do not enter a room before the previous class has vacated it, and do not linger in a room after your class has finished. It is the responsibility of your class, not WSPR maintenance staff, to leave the space neat and tidy.
8. Class Leaders are to maintain an inventory of Class items purchased with Centre funds. An updated copy of this inventory list is to be provided to the Executive each year before summer shutdown.
9. Classes may be cancelled due to a conflicting function. The Space Allocation Chair will endeavour to give at least two weeks advance
notice to the Class Leader and to Reception and to post it on the activity notice board. It is the responsibility of the Class Leader to
inform class members of the cancellation.
10. Classroom setup and take down is done by WSPR maintenance staff based on the Maintenance Setup binder found on the back of
the door in each room. Before your first class in September each year verify the setup is what works best for your class. If the Leader
requires a change to what will be the regular setup talk to a WSPR Maintenance person to clarify set up requirements and then submit a
new setup sheet through Space Allocation.
11. Respect the policies around confidentiality, health and safety, non-discrimination, and inappropriate behaviour. Share your concerns; “If
you see something inappropriate, say something.” Your Liaison Director is there to help you and will pass on your concerns to the
Executive.
12. Every Leader is required to have a designated 'back-up' person for unexpected times that the Leader is not available (e.g. sick) that they
can contact to lead the class. Your 'back-up' person or persons should be noted on your class list and announced from time to time
during your class so your students know who will assist them if you are not there. Contact information for the Class Leader and their back
up is to be kept current by completion of the Space Allocation "Request to Change Information” form found beside the Classes &
Activities display board.
13. If you are sick and unavailable for your Class, please contact your backup a.s.a.p. If your back up is also not available please contact
Reception so a notice can be posted to inform participants of a cancelled class. In addition, if your group is small enough it is also advisable to notify individuals by phone or email of a cancellation.
14. If you are cancelling a Class, please inform Space Allocation so that WSPR Maintenance does not unnecessarily change a room setup
and the space can be made available to others. (Often a group is looking for a space for a one-time meeting)
15. Leaders or their back-up are required to attend the annual Leaders meeting (usually late September). Leaders or their delegate are
encouraged to attend the Association’s Annual General Meeting held the first Thursday of March. Leaders are expected to encourage their
class participants to attend at least one General Meeting per year, held at 1:00 pm on the first Thursday of each month (except July and
August) in the auditorium. The Centre is a volunteer run organization and a little bit of participation by all keeps us operating.
Section III Safety
1. For safety reasons there are to be a minimum of two people in a class. (This in no way limits a Class Leader from setting a higher minimum number).
2. Leaders are to be familiar with and ensure the participants in their class are aware of the contents of the Safety Bulletin Board found in each classroom. Class Leaders are to ensure no other notices are on these Safety Bulletin Boards.
3. It is the responsibility of the class to maintain allocated storage areas and to keep working areas clean and safe. Leaders are to ensure all equipment and materials are put away or taken with the Leader or class participants at the end of each class.
4. It is the Leaders responsibility to brief their class on a regular basis on actions to be taken in the event of a fire, earthquake, or other emergency. This includes the primary and the secondary way of exiting the classroom, and where the muster area is.
5. When 911 is called, someone is to be sent to reception to direct a First Aider or Emergency Responder to the scene of the injury. The Woodworking Shop and the Kitchen have dedicated First Aid Kits designed to deal with injuries that could likely occur in those areas. All other areas can make use of the First Aid Kit in the cabinet outside the back office,
6. All Shops have waivers to be signed by members using the Shops. Leaders are to ensure waivers are signed by all of their class attendees and a copy is given to reception.
Section IV Attendance
1. Information contained on the Class List, as with all membership information, is confidential. Attendance must be taken at each class using sheets provided from Reception. These sheets are referred to as Class Lists or as Attendance Records. Class lists must have the member's name and membership number clearly indicated. It is the leader’s responsibility to ensure attendees are paid up members. There are three options, a current regular membership, a valid Trial Pass, or a valid Guest Pass, all acquired from Reception. Each September the Class Leader will verify participants have a membership card with the current year's sticker. New attendee’s valid membership is to be verified on an ongoing basis.
2. In the event of an emergency (earthquake, fire drill, etc.) the Leader will take the Attendance Record out of the building and check that all present in the class are accounted for prior to dismissing their class. Once complete, report to the WSPR or Fire Department person in charge if anyone is missing or trapped or all are accounted for in the space you occupied.
3. The Attendance Record will be stored at Reception and will be available to the Board and Executive. The Reception staff will have the Leaders' folder out on the Reception counter to be picked up before class begins. The Leader’s folder will contain the Class List and may contain memos from the Membership Committee, or Space Allocation, or Executive.
4. The Membership Committee will arrange for printing of new attendance sheets. Please use these sheets.
Section V References
1. Class leaders are required to make themselves familiar with the following JDF Senior Citizens Association Policy & Procedures sections:
a. Medical Emergencies,
b. Fire procedures,
c. Earthquake Procedures,
d. Evacuation Procedures,
e. Non-emergency Procedures,
f. General Safety Items,
g. Classes and Activities,
h. Kitchen use by Classes/Activities,
i. Inappropriate Behavior.
2. Class Leaders are required to be familiar with the JDF Senior Citizens Association Bylaws Part 2 paragraph 5, Classes of Membership.
3. Policies & Procedures as well as Bylaws are under the Membership TAB.
*******************************************************
Juan de Fuca Senior Citizens Association
1767 Island Highway - Building 3, Victoria, BC V9B 1J1 Phone: 250-474-8618
Open Monday to Friday 8:30 am to 3:30 pm and 6:00 pm to 9:00 pm
WINTER WEATHER .....IF YOU WAKE UP TO SNOW & ICE ASSUME THE CENTRE COULD BE CLOSED.
LISTEN TO CFAX 1070 AM RADIO, CALL THE SENIOR CENTRE @ 250-474-8618 AND WAIT FOR THE MESSAGE
for corrections/changes to the data herein - - email: jdf55webmaster@gmail.com
1767 Island Highway - Building 3, Victoria, BC V9B 1J1 Phone: 250-474-8618
Open Monday to Friday 8:30 am to 3:30 pm and 6:00 pm to 9:00 pm
WINTER WEATHER .....IF YOU WAKE UP TO SNOW & ICE ASSUME THE CENTRE COULD BE CLOSED.
LISTEN TO CFAX 1070 AM RADIO, CALL THE SENIOR CENTRE @ 250-474-8618 AND WAIT FOR THE MESSAGE
for corrections/changes to the data herein - - email: jdf55webmaster@gmail.com
A friendly reminder that we are a 'scent-free' environment. Please do not use scented products while enjoying our centre.
Our History: (In brief)
In 1970, concerned seniors from the area worked together to form a Senior Citizens group. That original group met in the Colwood Hall, at the Parks and Recreation Center or sometimes at the 55+ Club in Langford. This group was instrumental in hosting a referendum in 1976 to create the Seniors Citizens 55+ Activity Center. The end result saw a building, intended for the use of the seniors group, scheduled for completion by year end.
Early on, activities and fund raising began. The Arts and Crafts people along with the Ceramics group began to make and sell a variety of items. Raffles were frequently held for donated items.
The original membership maxed at 102. Over the years, membership has increased to more than ~1200 seniors (currently). In 1980, we incorporated as a Society under the Society's Act. As our membership increased so did the requirement for more space to meet the demand for more programs and storage. Members have raised over $800,000 to fund various expansion projects. With the help of grants and assistance from local and Provincial Governments, we successfully expanded our existing facility in 2011 to accommodate our continually growing membership and program offerings.
Elections for the executive positions are held once a year. We point out that our center and building are managed by the elected Executive assisted by a Board of Directors. The programs at our center are supported entirely by volunteers. We have no salaried staff, with the exception of the custodian who is supplied by and paid by West Shore Parks and Recreation (WSPR).
To attend any of the programs, one must become a member. Once your membership is paid, the classes or activities you are interested in are free. The only items you pay for are materials that you might require to participate in some of the programs. The center is open to the public for the "Showcase of Art", the Craft Fair and Friday afternoon Bingo and occasionally, other events.
In 1970, concerned seniors from the area worked together to form a Senior Citizens group. That original group met in the Colwood Hall, at the Parks and Recreation Center or sometimes at the 55+ Club in Langford. This group was instrumental in hosting a referendum in 1976 to create the Seniors Citizens 55+ Activity Center. The end result saw a building, intended for the use of the seniors group, scheduled for completion by year end.
Early on, activities and fund raising began. The Arts and Crafts people along with the Ceramics group began to make and sell a variety of items. Raffles were frequently held for donated items.
The original membership maxed at 102. Over the years, membership has increased to more than ~1200 seniors (currently). In 1980, we incorporated as a Society under the Society's Act. As our membership increased so did the requirement for more space to meet the demand for more programs and storage. Members have raised over $800,000 to fund various expansion projects. With the help of grants and assistance from local and Provincial Governments, we successfully expanded our existing facility in 2011 to accommodate our continually growing membership and program offerings.
Elections for the executive positions are held once a year. We point out that our center and building are managed by the elected Executive assisted by a Board of Directors. The programs at our center are supported entirely by volunteers. We have no salaried staff, with the exception of the custodian who is supplied by and paid by West Shore Parks and Recreation (WSPR).
To attend any of the programs, one must become a member. Once your membership is paid, the classes or activities you are interested in are free. The only items you pay for are materials that you might require to participate in some of the programs. The center is open to the public for the "Showcase of Art", the Craft Fair and Friday afternoon Bingo and occasionally, other events.