Association Membership Information
Membership/User Fees for 2024 / 2025 - - $129.00
Regular Membership - Must be 55 years or older. One must be a member to participate in the programs offered.
Honorary Membership - Must be a member in good standing and in the person's 90th year. (Membership/User fees waived)
Associate Membership - An Associate Member may be less than 55 years of age, provided the spouse or partner is a Regular Member of the Association in good standing and will have all the privileges of a Regular Member, after the user fee has been paid, except the right to vote at meetings.
ONE Month Guest Pass is available for visitors from out of town. Maximum of three months at $25 per month - available in September.
Trial Pass - for those wanting to try the Centre before joining - $25 for one month - non renewable - available in September.
Seniors experiencing financial difficulty may apply to the L.I.F.E. Program. Proof of total household income and residence in the supporting municipalities ( View Royal, Colwood, Langford, Metchosin and Highlands) are required upon application. If eligible, WSPR may waive ½ of the annual fee. This is at the sole discretion of WSPR and is kept confidential.
Yearly membership is paid to operate the centre. Volunteers offer many programs and activities free of charge. In addition to your membership, you pay for materials that are required to participate in specific programs.
Address: 1767 Island Highway, Building #3, Victoria,
BC V9B 1J1 Phone: 250-474-8618
Membership/User Fees for 2024 / 2025 - - $129.00
Regular Membership - Must be 55 years or older. One must be a member to participate in the programs offered.
Honorary Membership - Must be a member in good standing and in the person's 90th year. (Membership/User fees waived)
Associate Membership - An Associate Member may be less than 55 years of age, provided the spouse or partner is a Regular Member of the Association in good standing and will have all the privileges of a Regular Member, after the user fee has been paid, except the right to vote at meetings.
ONE Month Guest Pass is available for visitors from out of town. Maximum of three months at $25 per month - available in September.
Trial Pass - for those wanting to try the Centre before joining - $25 for one month - non renewable - available in September.
Seniors experiencing financial difficulty may apply to the L.I.F.E. Program. Proof of total household income and residence in the supporting municipalities ( View Royal, Colwood, Langford, Metchosin and Highlands) are required upon application. If eligible, WSPR may waive ½ of the annual fee. This is at the sole discretion of WSPR and is kept confidential.
Yearly membership is paid to operate the centre. Volunteers offer many programs and activities free of charge. In addition to your membership, you pay for materials that are required to participate in specific programs.
Address: 1767 Island Highway, Building #3, Victoria,
BC V9B 1J1 Phone: 250-474-8618
Hours of Operation: Monday-Friday
8:30 AM to 3:30 PM
8:30 AM to 3:30 PM
Policies & Procedures Amended February 2025
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Executive for 2024/25
President: Kathy Robertson [email protected]
1st Vice President: Fran Perkins
2nd Vice President: MaryJane Clark
Secretary: Ken Waldron
Treasurer: Janet Graham
Societies Act
The Juan de Fuca Senior Citizens Association Constitution
1767 Island Highway Bldg 3, Victoria, BC V9B 1J1
Rewritten 1998
1999 Revision 1
2007 Revision 2
2019 Revision 3
2024 Revision 4
CONSTITUTION:
1. The purpose of the Societies is to foster and promote activities at the Juan de Fuca 55+ Activity Centre (Centre) that enhance the lives of persons age 55 or older. The Society will raise funds for the operation of the Centre by means of dances, craft sales, bingo, raffles and casinos and other fundraising activities. The Society will enter into a partnership agreement with the West Shore Parks & Recreation Society for the joint operation of the Juan de Fuca 55 + Activity Centre, located at 1767 Island Highway Bldg 3, Victoria, B.C. V9B 1J1.
This clause is alterable.
Bylaws:
Part 1 - Interpretation:1. In these bylaws unless the context otherwise requires:
Association– means the Juan de Fuca Senior Citizens Association
Audit- means a financial review
Centre- means the Juan de Fuca 55+ Activity Centre
Recreation- means the West Shore Parks and Recreation Societies
Constitution- the Constitution established for the Juan de Fuca Senior Citizens Association
Director - means a member of the Board of Directors of the Societies for the time being, whether elected at a General Meeting or Appointed by the Executive Committee as detailed in these by-laws.
Member- means an applicant for the incorporation of a Society who has not ceased to be a member
Mortgage - means a secured debt obligation
Ordinary - means a resolution in a general meeting by the members by a simple resolution majority of the votes cast in person
Registrar - means the Registrar of Companies
Senior Citizen - means a person 55 years of age or older
Societies - means a Society incorporated under this act, and includes an existing Society
Societies Act– means the Societies Act of the Province of British Columbia and all the amendments to the Act
Special Resolution- means a resolution passed in a General Meeting by the majority. Resolutions of not less than 75% of the votes of those members of the Societies who, being entitled to do so, vote in person
a. of which not less than 14 days notice, specifying the intention to propose the resolution as a Special Resolution has been given, or,
b. if every Member entitled to attend and vote at the meeting agrees, at a meeting of which less than 14 days notice has been given.
2. The definitions in the Societies Act on the date these bylaws become effective, applies to these bylaws.
3. Words importing the singular include the plural and vice versa and words importing a male person include a female person and a corporation.
Part 2 - Membership
1. To be eligible for ordinary membership, a person must be 55 years old.
2. The applicant must complete an application form stating age, address, telephone number and other information required from time to time and must pay a user fee as set out by the Recreation Societies.
3. Membership in the association will be on a yearly basis from September 1st to August 31st of the following year.
4. Classes of Membership – there shall be three classes of membership as follows:
a. An “Ordinary Member” is a person 55 years or older who has paid the Commission “User Fee” for the 55+Activity Centre.
b. An “Associate Member” may be less than 55 years of age, provided the spouse or partner is an Ordinary Member of the Association in good standing. The Associate Member will have all the privileges of an Ordinary Member, after the user fee has been paid, except the right to vote at meetings.
c. An “Honorary Member” is a member who will reach the age of 90 years, while in good standing, and in the current and ensuing years will no longer be required to pay the “user fee”. The Honorary Member will have all the privileges of an Ordinary Member, including the right to vote at meetings.
5. The annual user fee paid for membership in the Association, shall be set annually by the Recreation Society.
6. All Members are in good standing who have paid the “user fee” and have not allowed their membership to lapse, except a Member who has failed to pay a debt owed by him to the Association for a period of time to be established by the Board of Directors and is not in good standing so long as the debt remains unpaid.
7 . A person shall cease to be a Member of the Association:
a. by delivering his or her resignation in writing to the Secretary of the Association or by mailing or delivering it to the Registered address of the Association, or
b. on his or her death, or
c. on being expelled or.
8. A Member may be expelled by special resolution of the Membership passed at a General Meeting, after allowing the Executive and Board of Directors to review the case, and the member to be heard in camera.
a. The notice of special resolution for expulsion must be accompanied by a brief statement of the reasons for the proposed expulsion.
b. The person who is the subject of proposed expulsion must be given an opportunity to be heard at a General Meeting before the special resolution is put to a vote.
9. Every Member must uphold the Constitution and comply with the bylaws and policies of the Association.
10. A Member of the Association is not, in the Member's individual capacity, liable for a debt or liability of the Association.
Part 3 - Contracts
1. Contracts on behalf of the Association may be made as follows:
a. A Contract that, if made between natural persons, would be, by law, required to be in writing and under seal, may be made on behalf of the Association in writing under the seal of the Association, and may be varied or discharged in the same manner.
b. A Contract that, if made between natural persons, would be, by law, required to be in writing, signed by the person to be charged, may be made on behalf of the Society in writing signed by a person acting under its authority, express or implied, and may be varied or discharged in the same manner.
Part 4 - Meeting of Members
1. A General Meeting (monthly business meeting) will usually be held on the first Thursday of each month except in March. The March General Meeting will be immediately followed by the Annual General Meeting. No meetings to be held in July and August.
2. The Directors may, when they think fit, convene an Extraordinary General Meeting.
3. Notice of an Extraordinary General Meeting must specify the place, the date and hour of the meeting. In the case of Special Resolution, the notice must state the general nature of the Business and give 14 days notice by printing in the Expressions or by posting on the Association Bulletin Board.
4. Notice as set out in Part 4, 3. is deemed to be proper notice to every member entitled to receive such notice.
Part 5 - Proceedings at General Meetings
1. Business other than the election of a Chair and the adjournment of a meeting must not be conducted at a General Meeting at a time when a quorum is not present.
2. If at any time during a General Meeting there ceases to be a quorum present, business then in progress must be suspended until there is a quorum present or until the meeting is adjourned or terminated.
3. A quorum for a General Meeting is 30 members.
4. If within 30 minutes from the time appointed for a General Meeting a quorum is not present the meeting, if convened on the requisition of members, must be terminated, but in any other case, it must stand adjourned to the same day next week, at the same time and place, and if, at the adjourned meeting, a quorum is not present within 30 minutes from the time appointed for the meeting, the members present constitute a quorum.
5. The President, or the first or second Vice President, or in their absence, one of the other Directors present must preside as Chair of a General Meeting.
6. A resolution proposed at a meeting must be seconded and the Chair of a meeting may move or propose a resolution.
7. The Chair only has the right to vote on a proposed resolution in order to cast the deciding vote in the case of a tie.
8. A Member in good standing present at a meeting of members is entitled to one vote.
9. Voting is by a show of hands except where a secret ballot is called for by the majority of the voters or for the election of officers.
10. Voting by proxy is not permitted.
11. In situations not covered by these by-laws or Association policies, Robert’s Rules of Order shall apply.
Part 6 - Directors and Officers
1. The Executive may exercise all the powers and do all the acts and things that the Association may exercise and do, and which are not by these Bylaws or by statute or otherwise lawfully directed or required to be exercised or done by the Association in a General Meeting, but subject to:
a. all laws affecting the Association;
b. these Bylaws, and
c. rules, being consistent with these Bylaws, which are made from time to time by the Association in a General Meeting.
2. The President, 1st Vice President, 2nd Vice President, Secretary, Treasurer are the Executive and are also Directors of the Association. The Past President shall remain a member of the Executive in an Ex Officio capacity only.
3. The other Directors will be appointed annually by the Executive and are not to be any less than five.
4. All Members of the Executive and other Directors must retire from office at each Annual General Meeting when a new Executive will be elected.
5. Separate elections must be held for each office to be filled.
6. An election may be by acclamation; otherwise it must be by secret ballot.
7. No member shall be eligible to run for election of President of the Association until after serving at least one year as a member of the Executive and/or the Board of Directors.
8. The Executive may at any time and from time to time appoint a member as a Director to fill a vacancy in the Directorship.
9. A Director so appointed holds office until the next Annual General Meeting.
10. If a Director resigns his office or otherwise ceases to hold office the Executive may appoint a member to take the place of the former Director.
11. No act or proceeding of the Directors is invalid only by reason of there being less than the prescribed number of Directors in office.
12. The Members may by special resolution remove a Director before the expiration of his term of office and may appoint a successor to complete the term of office.
13. A Director must not be remunerated for being or acting as a Director. A Director must be reimbursed for all expenses necessary and reasonably incurred by him or her while engaged in the affairs of the Association.
Part 7 - Proceedings of the Executive
1.a. The Executive may delegate any, but not all, of their powers to Committees consisting of a Director or Directors as they see fit.
b. A Committee so formed in the exercise of the powers so delegated must conform to any rules imposed on it by the Executive. They must report every act or thing done in exercise of those powers in the earliest meeting of the Executive held after the act or thing has been done.
2. The President may appoint a Chair of a Committee. If one is not appointed the Committee must elect a Chair for its meeting. If no Chair is elected, or if a Chair is not present within 30 minutes after the time appointed for holding the meeting, the Executive present who are members of the Committee must choose one of their number to be the Chair of the meeting.
3. The members of the Committee may meet and adjourn as they think proper.
4. For a first meeting of the Board of Directors held following the appointment or election of an Executive, or for a meeting of the Board of Directors at which an Executive is appointed to fill a vacancy in the Executive, it is not necessary to give notice of the meeting to the newly appointed Directors for the meeting to be constituted if a quorum of the Executive is present.
5 a. Questions arising at an Executive meeting or a Committee meeting shall be decided by a majority of votes.
b. In the case of a tie vote, the Chairman shall cast a deciding vote.
6. A resolution proposed at a Board of Directors meeting or Executive Committee must be seconded and the meeting Chair may move or propose a resolution.
7. A resolution in writing, signed by the entire Executive and placed within the minutes of the Executive, is as valid and effective as if regularly passed at an Executive meeting.
8 a. The Executive may exercise all such powers as fall within the scope of the Association Charter under the Societies Act provided that the Executive shall not make decisions that affect the member's rights. All business is then taken to the next General Meeting for approval except where the privacy of a member is in question. Limitations may be imposed on the Executive from time to time by the majority of the members at a duly called meeting for that purpose.
b. The Executive Committee may not make a decision to spend more than $1000.00 (one thousand dollars) on any one item.
Part 8 - Duties of Executive
1. The President must do the following:
a. The President presides at all meetings of the Association and of the Directors.
b. The President is the Chief Executive Officer of the Association and must supervise the other officers in the execution of their duties.
2. The 1st Vice President must do the following:
a. Carry out the duties of the President in the President’s absence.
b. Conduct an annual review of policies and procedures.
c. Perform additional tasks assigned by the President.
3. The 2nd Vice President must do the following:
a. Carry out the duties of the President and 1st Vice President in their absence.
b. Maintain a Membership Register in compliance with the Societies Act.
c. Supervise the work of the Membership Committee.
4. The Secretary must do the following:
a. Conduct the correspondence of the Association.
b. Issue notices of meetings of the Association and Directors.
c. Keep minutes of all meetings of the Association and Directors.
d. Have custody of all records and documents of the Association except those required to be kept by the Treasurer.
e. Have custody of the Common Seal of the Association.
f. Within 30 days of the Annual General Meeting required forms must be filed with the Registrar of Companies including an Audited Statement.
g. In the absence of the Secretary from a meeting the Chair shall appoint another person to act as Secretary at the meeting.
5. The Treasurer must do the following:
a. Keep the financial records, including books of account, necessary to comply with the Societies Act.
b. Render Financial Statements to the Directors, Members and others when required.
6. The Past President must do the following:
a. Perform the duties of the Election Committee Chairperson.
b. Assume the duties of President at an Annual General Meeting until such a time as a new Executive is proclaimed by acclamation or vote.
c. In the event the Past President is unable to perform the duties of the Election Committee Chairperson a Director will be appointed to fulfill the duties.
Part 9 - Seal
1. The Directors may provide a common seal for the Association and may destroy a seal and substitute a new seal in its place.
2. The common seal must be affixed only when authorized by a resolution of the Directors and then only in the presence of the person prescribed in the resolution, or if no persons are prescribed, in the presence of the President and Secretary.
Part 10 - Indemnification of the Executive
1. Subject to the Societies Act, no Executive or Officer of the Association shall be held liable for the acts of omissions of any other Executive or Officer except to the extent required by law. Nor shall any Director or Executive Officer be responsible for any losses or liabilities incurred by the Association in the conduct of normal business activities, except to the extent such loss or liability is caused by his wrongful or neglectful actions.
2. Every Director or Executive Officer, or other person who has undertaken any liability on behalf of the Association, shall be indemnified and saved harmless out of the funds of the Association against all costs, charges and damages brought against him except such that may be brought about through his own neglectful actions.
Part 11 - Auditor
1. The Juan de Fuca Senior Citizens’ Association is a non reporting society.
2. At each Annual General Meeting the Association must appoint an auditor to hold office until the next Annual General Meeting.
3. To be appointed Auditor the person must have an established financial background.
4. The Auditor shall conduct an annual financial review in accordance with the best practices of the province of British Columbia.
5. The Auditor may recommend to the Executive that other financial examinations or processes be conducted.
6. An Auditor may be removed by ordinary resolution.
7. An Auditor must be promptly informed in writing of appointment removal.
8. A Director or employee of the Association must not be its Auditor.
9. The Auditor may attend General Meetings.
10. All reports of the Auditor shall be presented at the Annual General Meeting.
Part 12 - Notice to Members
1. Notice of the next General Meeting date will be given at each General Meeting prior to adjournment.
2. A notice of Meeting will be published in the Association Newsletter (The Expressions) and posted on the Bulletin Board.
Part 13 - Bylaws
1. On being admitted to Membership, each Member is entitled to, and the Association must give the Member without charge, a copy of the Constitution and Bylaws of the Association.
2. These Bylaws must not be altered or added except by Special Resolution.
Part 14 - Borrowing
1. The Association shall not exercise borrowing powers.
for corrections/changes to the data herein - - email: [email protected]
The Juan de Fuca Senior Citizens Association Constitution
1767 Island Highway Bldg 3, Victoria, BC V9B 1J1
Rewritten 1998
1999 Revision 1
2007 Revision 2
2019 Revision 3
2024 Revision 4
CONSTITUTION:
1. The purpose of the Societies is to foster and promote activities at the Juan de Fuca 55+ Activity Centre (Centre) that enhance the lives of persons age 55 or older. The Society will raise funds for the operation of the Centre by means of dances, craft sales, bingo, raffles and casinos and other fundraising activities. The Society will enter into a partnership agreement with the West Shore Parks & Recreation Society for the joint operation of the Juan de Fuca 55 + Activity Centre, located at 1767 Island Highway Bldg 3, Victoria, B.C. V9B 1J1.
This clause is alterable.
Bylaws:
Part 1 - Interpretation:1. In these bylaws unless the context otherwise requires:
Association– means the Juan de Fuca Senior Citizens Association
Audit- means a financial review
Centre- means the Juan de Fuca 55+ Activity Centre
Recreation- means the West Shore Parks and Recreation Societies
Constitution- the Constitution established for the Juan de Fuca Senior Citizens Association
Director - means a member of the Board of Directors of the Societies for the time being, whether elected at a General Meeting or Appointed by the Executive Committee as detailed in these by-laws.
Member- means an applicant for the incorporation of a Society who has not ceased to be a member
Mortgage - means a secured debt obligation
Ordinary - means a resolution in a general meeting by the members by a simple resolution majority of the votes cast in person
Registrar - means the Registrar of Companies
Senior Citizen - means a person 55 years of age or older
Societies - means a Society incorporated under this act, and includes an existing Society
Societies Act– means the Societies Act of the Province of British Columbia and all the amendments to the Act
Special Resolution- means a resolution passed in a General Meeting by the majority. Resolutions of not less than 75% of the votes of those members of the Societies who, being entitled to do so, vote in person
a. of which not less than 14 days notice, specifying the intention to propose the resolution as a Special Resolution has been given, or,
b. if every Member entitled to attend and vote at the meeting agrees, at a meeting of which less than 14 days notice has been given.
2. The definitions in the Societies Act on the date these bylaws become effective, applies to these bylaws.
3. Words importing the singular include the plural and vice versa and words importing a male person include a female person and a corporation.
Part 2 - Membership
1. To be eligible for ordinary membership, a person must be 55 years old.
2. The applicant must complete an application form stating age, address, telephone number and other information required from time to time and must pay a user fee as set out by the Recreation Societies.
3. Membership in the association will be on a yearly basis from September 1st to August 31st of the following year.
4. Classes of Membership – there shall be three classes of membership as follows:
a. An “Ordinary Member” is a person 55 years or older who has paid the Commission “User Fee” for the 55+Activity Centre.
b. An “Associate Member” may be less than 55 years of age, provided the spouse or partner is an Ordinary Member of the Association in good standing. The Associate Member will have all the privileges of an Ordinary Member, after the user fee has been paid, except the right to vote at meetings.
c. An “Honorary Member” is a member who will reach the age of 90 years, while in good standing, and in the current and ensuing years will no longer be required to pay the “user fee”. The Honorary Member will have all the privileges of an Ordinary Member, including the right to vote at meetings.
5. The annual user fee paid for membership in the Association, shall be set annually by the Recreation Society.
6. All Members are in good standing who have paid the “user fee” and have not allowed their membership to lapse, except a Member who has failed to pay a debt owed by him to the Association for a period of time to be established by the Board of Directors and is not in good standing so long as the debt remains unpaid.
7 . A person shall cease to be a Member of the Association:
a. by delivering his or her resignation in writing to the Secretary of the Association or by mailing or delivering it to the Registered address of the Association, or
b. on his or her death, or
c. on being expelled or.
8. A Member may be expelled by special resolution of the Membership passed at a General Meeting, after allowing the Executive and Board of Directors to review the case, and the member to be heard in camera.
a. The notice of special resolution for expulsion must be accompanied by a brief statement of the reasons for the proposed expulsion.
b. The person who is the subject of proposed expulsion must be given an opportunity to be heard at a General Meeting before the special resolution is put to a vote.
9. Every Member must uphold the Constitution and comply with the bylaws and policies of the Association.
10. A Member of the Association is not, in the Member's individual capacity, liable for a debt or liability of the Association.
Part 3 - Contracts
1. Contracts on behalf of the Association may be made as follows:
a. A Contract that, if made between natural persons, would be, by law, required to be in writing and under seal, may be made on behalf of the Association in writing under the seal of the Association, and may be varied or discharged in the same manner.
b. A Contract that, if made between natural persons, would be, by law, required to be in writing, signed by the person to be charged, may be made on behalf of the Society in writing signed by a person acting under its authority, express or implied, and may be varied or discharged in the same manner.
Part 4 - Meeting of Members
1. A General Meeting (monthly business meeting) will usually be held on the first Thursday of each month except in March. The March General Meeting will be immediately followed by the Annual General Meeting. No meetings to be held in July and August.
2. The Directors may, when they think fit, convene an Extraordinary General Meeting.
3. Notice of an Extraordinary General Meeting must specify the place, the date and hour of the meeting. In the case of Special Resolution, the notice must state the general nature of the Business and give 14 days notice by printing in the Expressions or by posting on the Association Bulletin Board.
4. Notice as set out in Part 4, 3. is deemed to be proper notice to every member entitled to receive such notice.
Part 5 - Proceedings at General Meetings
1. Business other than the election of a Chair and the adjournment of a meeting must not be conducted at a General Meeting at a time when a quorum is not present.
2. If at any time during a General Meeting there ceases to be a quorum present, business then in progress must be suspended until there is a quorum present or until the meeting is adjourned or terminated.
3. A quorum for a General Meeting is 30 members.
4. If within 30 minutes from the time appointed for a General Meeting a quorum is not present the meeting, if convened on the requisition of members, must be terminated, but in any other case, it must stand adjourned to the same day next week, at the same time and place, and if, at the adjourned meeting, a quorum is not present within 30 minutes from the time appointed for the meeting, the members present constitute a quorum.
5. The President, or the first or second Vice President, or in their absence, one of the other Directors present must preside as Chair of a General Meeting.
6. A resolution proposed at a meeting must be seconded and the Chair of a meeting may move or propose a resolution.
7. The Chair only has the right to vote on a proposed resolution in order to cast the deciding vote in the case of a tie.
8. A Member in good standing present at a meeting of members is entitled to one vote.
9. Voting is by a show of hands except where a secret ballot is called for by the majority of the voters or for the election of officers.
10. Voting by proxy is not permitted.
11. In situations not covered by these by-laws or Association policies, Robert’s Rules of Order shall apply.
Part 6 - Directors and Officers
1. The Executive may exercise all the powers and do all the acts and things that the Association may exercise and do, and which are not by these Bylaws or by statute or otherwise lawfully directed or required to be exercised or done by the Association in a General Meeting, but subject to:
a. all laws affecting the Association;
b. these Bylaws, and
c. rules, being consistent with these Bylaws, which are made from time to time by the Association in a General Meeting.
2. The President, 1st Vice President, 2nd Vice President, Secretary, Treasurer are the Executive and are also Directors of the Association. The Past President shall remain a member of the Executive in an Ex Officio capacity only.
3. The other Directors will be appointed annually by the Executive and are not to be any less than five.
4. All Members of the Executive and other Directors must retire from office at each Annual General Meeting when a new Executive will be elected.
5. Separate elections must be held for each office to be filled.
6. An election may be by acclamation; otherwise it must be by secret ballot.
7. No member shall be eligible to run for election of President of the Association until after serving at least one year as a member of the Executive and/or the Board of Directors.
8. The Executive may at any time and from time to time appoint a member as a Director to fill a vacancy in the Directorship.
9. A Director so appointed holds office until the next Annual General Meeting.
10. If a Director resigns his office or otherwise ceases to hold office the Executive may appoint a member to take the place of the former Director.
11. No act or proceeding of the Directors is invalid only by reason of there being less than the prescribed number of Directors in office.
12. The Members may by special resolution remove a Director before the expiration of his term of office and may appoint a successor to complete the term of office.
13. A Director must not be remunerated for being or acting as a Director. A Director must be reimbursed for all expenses necessary and reasonably incurred by him or her while engaged in the affairs of the Association.
Part 7 - Proceedings of the Executive
1.a. The Executive may delegate any, but not all, of their powers to Committees consisting of a Director or Directors as they see fit.
b. A Committee so formed in the exercise of the powers so delegated must conform to any rules imposed on it by the Executive. They must report every act or thing done in exercise of those powers in the earliest meeting of the Executive held after the act or thing has been done.
2. The President may appoint a Chair of a Committee. If one is not appointed the Committee must elect a Chair for its meeting. If no Chair is elected, or if a Chair is not present within 30 minutes after the time appointed for holding the meeting, the Executive present who are members of the Committee must choose one of their number to be the Chair of the meeting.
3. The members of the Committee may meet and adjourn as they think proper.
4. For a first meeting of the Board of Directors held following the appointment or election of an Executive, or for a meeting of the Board of Directors at which an Executive is appointed to fill a vacancy in the Executive, it is not necessary to give notice of the meeting to the newly appointed Directors for the meeting to be constituted if a quorum of the Executive is present.
5 a. Questions arising at an Executive meeting or a Committee meeting shall be decided by a majority of votes.
b. In the case of a tie vote, the Chairman shall cast a deciding vote.
6. A resolution proposed at a Board of Directors meeting or Executive Committee must be seconded and the meeting Chair may move or propose a resolution.
7. A resolution in writing, signed by the entire Executive and placed within the minutes of the Executive, is as valid and effective as if regularly passed at an Executive meeting.
8 a. The Executive may exercise all such powers as fall within the scope of the Association Charter under the Societies Act provided that the Executive shall not make decisions that affect the member's rights. All business is then taken to the next General Meeting for approval except where the privacy of a member is in question. Limitations may be imposed on the Executive from time to time by the majority of the members at a duly called meeting for that purpose.
b. The Executive Committee may not make a decision to spend more than $1000.00 (one thousand dollars) on any one item.
Part 8 - Duties of Executive
1. The President must do the following:
a. The President presides at all meetings of the Association and of the Directors.
b. The President is the Chief Executive Officer of the Association and must supervise the other officers in the execution of their duties.
2. The 1st Vice President must do the following:
a. Carry out the duties of the President in the President’s absence.
b. Conduct an annual review of policies and procedures.
c. Perform additional tasks assigned by the President.
3. The 2nd Vice President must do the following:
a. Carry out the duties of the President and 1st Vice President in their absence.
b. Maintain a Membership Register in compliance with the Societies Act.
c. Supervise the work of the Membership Committee.
4. The Secretary must do the following:
a. Conduct the correspondence of the Association.
b. Issue notices of meetings of the Association and Directors.
c. Keep minutes of all meetings of the Association and Directors.
d. Have custody of all records and documents of the Association except those required to be kept by the Treasurer.
e. Have custody of the Common Seal of the Association.
f. Within 30 days of the Annual General Meeting required forms must be filed with the Registrar of Companies including an Audited Statement.
g. In the absence of the Secretary from a meeting the Chair shall appoint another person to act as Secretary at the meeting.
5. The Treasurer must do the following:
a. Keep the financial records, including books of account, necessary to comply with the Societies Act.
b. Render Financial Statements to the Directors, Members and others when required.
6. The Past President must do the following:
a. Perform the duties of the Election Committee Chairperson.
b. Assume the duties of President at an Annual General Meeting until such a time as a new Executive is proclaimed by acclamation or vote.
c. In the event the Past President is unable to perform the duties of the Election Committee Chairperson a Director will be appointed to fulfill the duties.
Part 9 - Seal
1. The Directors may provide a common seal for the Association and may destroy a seal and substitute a new seal in its place.
2. The common seal must be affixed only when authorized by a resolution of the Directors and then only in the presence of the person prescribed in the resolution, or if no persons are prescribed, in the presence of the President and Secretary.
Part 10 - Indemnification of the Executive
1. Subject to the Societies Act, no Executive or Officer of the Association shall be held liable for the acts of omissions of any other Executive or Officer except to the extent required by law. Nor shall any Director or Executive Officer be responsible for any losses or liabilities incurred by the Association in the conduct of normal business activities, except to the extent such loss or liability is caused by his wrongful or neglectful actions.
2. Every Director or Executive Officer, or other person who has undertaken any liability on behalf of the Association, shall be indemnified and saved harmless out of the funds of the Association against all costs, charges and damages brought against him except such that may be brought about through his own neglectful actions.
Part 11 - Auditor
1. The Juan de Fuca Senior Citizens’ Association is a non reporting society.
2. At each Annual General Meeting the Association must appoint an auditor to hold office until the next Annual General Meeting.
3. To be appointed Auditor the person must have an established financial background.
4. The Auditor shall conduct an annual financial review in accordance with the best practices of the province of British Columbia.
5. The Auditor may recommend to the Executive that other financial examinations or processes be conducted.
6. An Auditor may be removed by ordinary resolution.
7. An Auditor must be promptly informed in writing of appointment removal.
8. A Director or employee of the Association must not be its Auditor.
9. The Auditor may attend General Meetings.
10. All reports of the Auditor shall be presented at the Annual General Meeting.
Part 12 - Notice to Members
1. Notice of the next General Meeting date will be given at each General Meeting prior to adjournment.
2. A notice of Meeting will be published in the Association Newsletter (The Expressions) and posted on the Bulletin Board.
Part 13 - Bylaws
1. On being admitted to Membership, each Member is entitled to, and the Association must give the Member without charge, a copy of the Constitution and Bylaws of the Association.
2. These Bylaws must not be altered or added except by Special Resolution.
Part 14 - Borrowing
1. The Association shall not exercise borrowing powers.
for corrections/changes to the data herein - - email: [email protected]